EMS and Outlook Integration

When scheduling meetings, you can save time and frustration by using the integration of the online room scheduling functions of Virtual EMS with the calendaring of attendees function of Outlook. Access to rooms is customized, so please contact the Scheduling Office at 496-3120 to establish the appropriate process to meet your needs.

Watch the video for a quick demonstration of the two options as you plan a meeting:

Starting with Virtual EMS. 

or starting with Outlook 

As discussed in the training, the Virtual EMS access can be used on any computer at scheduling.byui.edu. However, the Outlook access is only available to PCs and requires an additional installation by following these instructions: \\ems\outlookinstall\InstallingEMSforOutlook.docx  JUST OPEN THE DOCUMENT, READ, and CLICK on the links within the page; you do not need to print the instructions.

CAUTION: To avoid breaking the connection between EMS and Outlook, events originating as a Virtual EMS reservation must be edited through the EMS access; events started in Outlook, must be edited through Outlook. See Frequently Asked Question for more details.

Access to rooms is customized. If you have unique needs or questions, please contact the Scheduling Office.