Email Setup for Employees

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On-Campus Settings

On-campus users are treated royally.  Outlook will automatically recognize you through the magic of "AutoDiscover"!

Allow AutoDiscover to configure your server settings.

If you see the message, "Allow this website to configure server settings?", simply answer "Allow".

Off-Campus Settings

Many email programs, such as, Hotmail and Gmail will allow you to retrieve messages from another email address using either POP3 or IMAP. BYU-Idaho does not directly support connecting a your email account in this way to any clients except Outlook or Entourage, but if you choose to use a different application, the below configuration will allow you to download messages.

To change your server settings refer to the information below. The examples below are for an employee with johndoe123 as his BYU-Idaho User Name (formerly known as a net-id).

Windows Users

The easiest way to set up Outlook is through something called "Outlook Anywhere" and documented at

Macintosh Users

On Macintosh machines click on the application name (Mac Mail, Entourage, or Outlook) in the menu bar and select preferences. On the preferences window select accounts and then click the plus sign in the lower left hand corner. This will ask you for your relevant email settings. Here is the information you need to know:

  • Email:
  • Server:
  • Username: (be sure to include the
  • Domain: BYUI

Mobile Phone Users

  • Outlook Web Access Server:
  • User Name: (be sure to include the
  • Save Password: YES
  • (Please accept "This server requires you accept policy enforcement" if prompted.)

More SmartPhone Support

POP3 Users

  • Incoming Server:
  • Port: 995
  • Save Messages on Server: Yes
    • (By default, POP3 will extract your e-mail messages from your BYU-Idaho mailbox. Make sure to leave a copy of the messages on the server so that you can still access them through the BYU-Idaho Exchange system.)
  • Encryption: SSL
  • Username: (be sure to include the

More POP3 Support

IMAP Users

IMAP leaves all of your email on the server, and allows you to access it from multiple computers and other devices all at the same time.

  • Incoming Server:
  • Port: 993
  • Encryption: SSL
  • Username: byui/johndoe123/doej

SMTP Users

  • Outgoing Server:
  • Port: 587
  • Encryption: TLS
  • My Server Requires Authentication: Yes
  • Require Secure Password Authentication: NO
  • Log on Using: BYUI\johndoe123

More SMTP Support

(SMTP is not supported from off-campus or through cell phones)

Need help with your email?
Click here to chat with an expert or leave us a message after hours.