Using Electronic Calendars @ BYUI

Hours: Monday-Friday, 8 AM to 5 PM Call us: (208) 496-9000

Looking to get the most out of your calendar?  Check out these tips to let your computer do more work for you.

  • Let Outlook find a meeting time when all attendees are available
    • On the Scheduling tab, type the names of the attendees in the All Attendees list, and then click AutoPick Next.
  • Set your Free/Busy permissions so that other people can see them
    • Outlook 2010/2013
      1. Right-click your calendar > Share > Calendar Permissions
      2. Set the Permission Level to at least "Free/Busy time"
  • Send Responses when responding to Meeting Invitations
    • If you don't, the meeting organizer won't know if you're planning on coming or not.
      Send the Response Now when accepting a Meeting Request.
  • Calendar Basics: Watch these videos to get familiar with the calendar in Outlook 2013. You can keep things simple, or use Outlook to manage complex meetings and schedules.
    • Create an appointment (3:38) : Start by adding a new appointment or a new meeting. The only difference is that a meeting includes other people.
    • Calendar Views (2:09) : In this video, learn how to get a handle on your schedule by changing how you view the calendar.
    • Create a meeting (2:16) : All we have to do is invite people to the appointment we created in the first movie, and then we can turn it into a meeting.
    • Use the Scheduling Assistant (2:33)  : This video shows you how to use the Scheduling Assistant to help handle complex meetings with lots of attendees.
    • Share your calendar (4:14) : In the previous movie, you saw one example of calendar sharing in the Scheduling Assistant. But you can do even more.
    • Course summary : A brief reminder of the key points in this course.
Hours: Monday-Friday, 8 AM to 5 PM Call us: (208) 496-9000