Financial Information Help for Societies
Welcome to the Financial help page for Academic Societies.
The advisor is responsible for the financial well being of the organization.
Only individuals authorized (not students) to the account can sign petty cash vouchers and check requests. (See authorize officers below)
Ways to Spend Money
1. Petty Cash Reimbursement - Fill out a petty cash reimbursement form and take to the Cashiers Office.
2. Check Request - Bring check request and receipts to the Accounting Office.
3. Purchase cards can be obtained when needed. How to obtain a purchase card.
If you collect dues from members please use the form provided by the Bursars Office. Call extension 1924.
Your organization has been assigned a 10 digit account number. You will not receive a monthly statement through the mail. Access is available anytime on the web. To access go to https://web.byui.edu/glereports/glerptsmain.asp . Or you can go through the BYU-I home page by going to Employees - Financial Services - Account Stewardship - General Ledger Financial Report. You will see:
Choose the appropriate account by clicking on the number. You will then see the financial report for that account. It will show revenue items, expense items and the Net Income/Loss. Also it will show any balance from prior years and an ending balance.
You can add other expense category codes if you would like to segregate the expenses more. Contact the Accounting Office to add these.
To view a specific month change month and click Go.
To add authorized individuals click on the Authorization button and see Authorize Officers below.
Authorize officers to the account to spend or view the account statement.
To add an individual type I-number in employee field. Select student or authorized user in position. Students can't authorize the expenditure of funds but they can view the account. The On and Off campus fields will fill in automatically. In the Rpt Authorization "Can look" should appear. Then click update button. To remove individual delete I-number and click Update button.